- The School District of Osceola County, Florida
- Information Services
Welcome to Information Services
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The Information Services Department provides the technical programming support for a number of the District’s business-related applications and employs 31 full-time district-funded staff.
The IBM iSeries computer is the main server used for running the Business & Fiscal Services applications using a software package called TERMS – Total Educational Resource Management System.
In 2014 the District migrated from the TERMS Student Information System (SIS) to a hosted, web-based system called FOCUS.
I/S is responsible for the programming and administration of a number of other client/server and web-based applications which reside on servers maintained by the Information Technology Department.
The FirstClass email system, which resided in the IS Department since 1998, is being migrated to Office 365 Outlook where it will be managed by the Technology Services Department due to how tightly integrated it is with Active Directory and student accounts which have resided in Office 365 since 2014.
We also have a staff person dedicated to supporting the technical needs of the Transportation Department.
State Mandates
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Survey data files reported to the Florida Department of Education
- Student surveys sent eight times per year (K-12)
- District funding from FL DOE is based on FTE calculations from the October and February surveys
- Student survey data also impacts school grades, class size, VAM, McKay scholarship, and more.
- Bonus FTE programs: Advanced Placement (AP), International Baccalaureate (IB), Industry-certified career or professional academy program
- Staff surveys sent four times per year
- Adult Education surveys called WDIS sent five time per year
Our Services | Finance & Business applications maintenance and customization
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Email Administration (FirstClass is migrating to Office 365 Outlook in 2016)
- Postmaster/Email Administrator
- Manage email server, archive server, sync server and spam/virus firewall
- Account maintenance
- FirstClass conference setup and management
- Support for smart phone integration with email (iOS, Blackberry, Android)
- Training of School Tech Contacts on how to maintain their school conferences and calendars
- Email support for all users
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Employee Portal Development, Maintenance and Customization
- Integration with Payroll and Finance systems
- Leave Management, Requests, Approvals and Reports
- OPS Contracts Management
- Employee Paystubs, W2s and “About You” information
- Purchase Order Requisition Approvals
- Budget Amendment Approvals
- Budget Management for Administrators
- Work Order System Management
- Risk & Benefits Management
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Facilities Management system maintenance and customization
- Property Records (Fixed Assets)
- Warehouse (inventory control , shipping & receiving, ordering)
- Extract Finance information for eBuilder
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Human Resources system maintenance and customization
- Payroll processing
- KRONOS timekeeping interface
- Reports and custom data requests
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IBM iSeries Operations
- Printing reports and queries
- Processing and printing payroll
- Accounts Payable checks
- W2’s
- 1099’s
- Data exports/imports e.g. direct deposit, positive pay, check reconciliation
- User profile management
- Tape backups
- Disaster Recovery Plan and testing with Brevard County
- IT audits support
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Osceola Data Management System (ODMS) data warehouse
- Developed in conjunction with the Research, Evaluation & Accountability department.
- District-wide access for teachers, administrators, support staff
- Student data
- Employee data
- School Improvement plans
- Ad hoc department reports
- Subscription services available
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Payroll system maintenance and customization
- Payroll processing
- KRONOS timekeeping interface
- Reports and custom data requests
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Student Information System (SIS) management and support
- Support and training for users on our SIS - FOCUS
- User account management
- Integration with external systems
- Demographics, address & contact data
- Scheduling and pre-scheduling
- Health data
- Enrollment
- Registration
- Attendance
- Grade book
- Discipline
- Test scores
- Title I and SES
- Transportation
- Virtual School support
- Survey pre-verification meetings, reporting, edits and corrections
- Support for the processing and printing of report cards
- Transcript processing – Using FASTER – Florida Automated System for Transferring Educational Records – we send and receive student transcripts to and from other Florida schools. This includes Bright Futures and “Talented 20” data transmissions.
- Workforce Development Information System (WDIS) – adult education and vocational programs
- Online ESE system serving the ESE Department and all ESE Students (this system is being phased out and being replaced by the State’s PEER System)
- Training support staff and administration on use of FOCUS
- Technical support for TECO on FOCUS' Career & Technical Education system (POS, Internal Accounts, 1098, etc.)
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Transportation
- Edulog support (bus route management)
- Contact tracker online system (our own system)
- Transportation Employee Information System (our own system)
- School Bus AVL System (GPS on school buses)
- General PC & printer tech support
- Versatran’s Fleet Vision System support (fleet maintenance program)
- Digital Sign-in Application
- Contact Tracking System
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Web Application Development, SharePoint & Support
- SharePoint support and Intranet Services for document sharing and communication
- Case Management System
- Progress Monitoring Plan System
- 21 Century/Spirit Program Attendance & Reporting
- Online Exit Interview system
- HR queries
- Finance queries
- Documents Database (for publishing invoice and PO information)
Contact Us
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Information Services
817 Bill Beck Boulevard
Kissimmee, FL 34744
Phone: 407-870-4042
Fax: 407-870-4063
Jonathan Kochan, Director